Industries · Healthcare & clinics
Fewer no-shows. Fewer phone calls. Same staff.
For practices and multi-location clinics. We automate reminders, rescheduling, and intake around the scheduling system you already use, and we sign a Business Associate Agreement before touching anything that holds patient information.
What it could look like
One front-desk view across every location.
Today · all 3 locations
Synced with your scheduling system| Time | Patient | Location | Reminder | Intake |
|---|---|---|---|---|
| 8:30 | Patient J.M. | Mobile · Airport Blvd | Confirmed | Done |
| 9:00 | Patient R.T. | Daphne | No reply | Sent |
| 9:15 | Patient A.K. | Mobile · Airport Blvd | Cancelled | — |
| 9:15 | Patient L.B. | Mobile · Airport Blvd | From waitlist | Done |
| 10:00 | Patient D.S. | Fairhope | Rescheduled online | Done |
Next step
9 patients haven't replied. A second text goes out at 2 PM; anyone still unconfirmed gets one call from the desk.
No-show rate by week
Sample dataReminders turned on in week 4.
Concept mockup with made-up initials and sample data, to show what a build could look like. No real patient information is shown.
Common problems
Sound familiar?
Problems we hear most often in clinics. They are where projects usually start, not a list of deliverables.
- Phones ringing all dayFront-desk staff spend hours confirming and rescheduling by phone.
- Empty slots from no-showsA missed appointment is lost revenue and a patient who waited longer.
- Clipboard intakePaper forms get retyped into the system, with errors.
- Each location does it differentlyNo one can see the whole day across sites.
What we'd build
Less admin work, with patient data protected.
Around your current system
We connect to the scheduling and practice management tools you already use instead of replacing them.
BAA before access
We sign a Business Associate Agreement before touching any system that holds patient information, and use HIPAA-eligible tools.
Start without patient data
Not ready? Start with network, Wi-Fi, and device fixes that never touch patient records.
Starter package
Clinic Admin Automation Starter
$8,500 to $22,000
3 to 6 weeks, fixed quote after discovery. Projects that touch patient information include the added security and compliance work.
- A review of your front-desk and admin workflow
- One automation: scheduling, reminders, intake, or documentation
- Basic reporting, like the no-show trend
- Training for front-desk staff
Questions
Frequently asked questions.
Will you sign a BAA?
Yes. A Business Associate Agreement is signed before we access any system that holds patient information.
Do you replace our scheduling system?
No. Reminders, rescheduling and intake connect to the scheduling system you already use.
Can you help with clinic Wi-Fi and IT without touching patient records?
Yes. Network, Wi-Fi and device work can be done without access to patient data.